Financial-Business Coordinator

JOB SUMMARY

Dorchester Paws, formerly known as Frances R. Willis SPCA, is a 501(c)3 nonprofit organization dedicated to improving the lives of animals in Dorchester County, South Carolina. Dorchester Paws is the only open-admission shelter in Dorchester County, serving towns including Ridgeville, St. George, Summerville, and surrounding communities of Dorchester County. Partnering with Dorchester Code Enforcement, we take in every lost, abandoned, and abused animal and provide them with food, shelter, and medical attention until they are adopted to their new home.

In this role you will be responsible for preparing financial reports, cost accounting duties, balance sheets, income statements and profit/loss statements, maintaining general ledger, reconcile accounts, close monthly books, and accounts payable/receivable.

OVERALL REQUIREMENTS

• Support the day-to-day financial operations including oversight of accounts payable and receivable, maintenance of the general ledger and at times handling of donations.
• Work with Dorchester Paw’s Leadership to prepare, analyze and present financial reports (income statements and balance sheets) in an accurate and timely manner; clearly communicate monthly and annual financial statements to staff.
• Collaborate on the annual budgeting and planning process in conjunction with the staff; administer and review all financial plans/IRS 990 filing and budgets; monitor progress and changes and produce monthly budget versus actual reports.
• Work with the Development Team to produce financial reports for funders; maintain shared grant reporting calendar due dates and submissions, including all required financial deliverables as stated per grant awards and contracts.
• Assist with payroll functions as required.
• Perform bank reconciliations and monitor cash flows (cash, check, credit cards).
• Perform daily processing of cash drops and preparation of bank deposit.
• Maintain office environment and order supplies and laptops to ensure staff have appropriate resources and coordinate with vendors as needed.
• Ensure all reports are kept in storage in compliance with Dorchester Paw’s established retention period.
• Assist, support, counsel and advise the Executive Director (ED) with respect to financial matters and report, as required and directed by the ED, in all departments and areas, including but not limited to bank balances, cash flow reports, accounts payable and receivable reports, operational financial statements.
• Any other job duties as assigned.

QUALIFICATIONS

• High School or equivalent education required.
• Bachelor’s degree preferred, preferably in Accounting/Finance or Business Education
• Certification as a Certified Public Accountant (CPA), Chartered Financial Analyst (CFA), Or Certified Financial Planner (CFP) Is Preferred.
• Understanding of nonprofit finances and reporting. Some work experience in a philanthropic, non-profit, or mission-driven organization is a plus.
• Experience working with QuickBooks accounting software desired.
• 3+ years of accounting experience preferred, preferably in a non-profit environment
• Attention to detail, accuracy, and thoroughness.
• Discreet, flexible, self-motivated, with the ability to work independently or with a team.

Resumes can be sent to bconnelly@dorchesterpaws.org.

Adoption Counselor:

This position is full time & the pay is $13 an hour.

JOB SUMMARY

The Adoption Counselor position is an integral part of our mission by promoting the humane treatment of companion animals through protection, placement, education, and example. This position is a vital part of our Shelter. Adoption Counselor’s must be self-motivated, team players, dependable, able to multi-task, and enjoy caring for animals! The Adoption Counselor works hands on with resident animals and with customers that visit Dorchester Paws. The Adoption Counselor is responsible for the general care and maintenance of animals at Dorchester Paws facility.

OVERALL REQUIREMENTS

• Ability to work well with cats and dogs
• This position requires many detailed tasks and multi-tasking abilities
• Must be able to work effectively in a team environment
• Must be flexible and be able to communicate with other team members proficiently
• Possess reliable transportation to/from work.
• Ability to work during the week as well as weekends and holidays.
• Ability to stand for long periods of time.

ESSENTIAL FUNCTIONS

• Support Dorchester Paws in daily functions including the general care and maintenance of the facility and all animals
• Rinse, scrub, and disinfect animal cages and outdoor runs, hallways, floors, walls and isolation/quarantine areas, transport carriers, etc.
• Engage with the public to introduce potential adopters to animals, perform meet-and-greets between adopter owned dogs and “shelter” dogs, process adoptions, and answer phone inquiries, intake animals
• Maintain accurate animal records by entering data to administration system, taking animal photos, and tracking animal inventories
• Train and monitor volunteer activities within your area of responsibility
• Walk and exercise animals to maintain their physical and mental health
• Feed and water animals according to schedules and feeding instructions
• Perform general cleaning duties such as facility laundry and washing animal bowls
• Walks through the kennel areas checking each animal individually for any abnormal activity such as vomiting, diarrhea, or blood in the cage
• Monitor and Record food and water consumptions
• Conduct meet and greet with public and shelter animals for potential adopters.
• Collect, prepare, maintain, and record animal information, such as weight, size, physical condition, treatments received, medications given, and food intake
• Bring animals to and from the kennel during cleaning procedures
• Clean up after animals both inside the facility and outside, and clean animal runs, and cages as needed.
• Process adoption paperwork for adopters
• Establish and maintain effective working relationships with co-workers, other organizations, and public
• Maintain the shelter by performing tasks including, but not limited to, sweeping/mopping floors, wiping counters, taking out trash, cleaning bathrooms, and checking equipment and supplies
• Assist other staff members on occasion with such tasks as helping restrain an animal, helping clients with their pets, etc.
• Perform other duties as assigned

WORK ENVIRONMENT

This job functions both indoors and outdoors of the shelter. Duties will take place at Dorchester Paws that require consistent walking and outdoor related work tasks. This role routinely uses cleaning supplies and equipment. This role requires regular and extended standing and walking. This role requires flexibility and the ability to stand, lift, stoop, kneel, crouch, bend or stand as necessary. This position also requires frequent lifting or moving of objects or materials up to 50lbs. No extended travel is expected for this position. Any additional traveling may be required and are within a 16 mile radius from the main company facility. This is a full-time position. Days are flexible; however, hours will be in the range of 7:00 am to 6:00 pm, 5 days a week.

Email ahoward@dorchesterpaws.org to apply!

Animal Care Technician:

This position is full time & the pay is $13 an hour.

JOB SUMMARY

Is an integral part of our mission by promoting the humane treatment of companion animals through protection, placement, education, and example. This position is a vital part of our Shelter. Kennel Technicians must be self-motivated, team players, dependable, multi-task, and enjoy caring for animals! The Kennel Technician is responsible for the general care and maintenance of all animals at Dorchester Paws. The Kennel Technician is an important part of the team as he/she is the first to report if there is a problem with an animal.

OVERALL REQUIREMENTS

• Ability to work well with cats and dogs.
• Possess reliable transportation to/from work.
• Possess a minimum of a high school degree or equivalent.
• This position requires many detailed tasks and multi-tasking abilities. Must be able to work effectively in a team environment.
• Ability to work during the week as well as weekends and holidays.
• Ability to stand for long periods of time.

ESSENTIAL FUNCTIONS

• General care and maintenance of all animals

• Maintain and clean animal kennels and cages

• Feed and water all animals

• Monitor and document food and water consumption

• Document and report animal temperament, behavior, abnormalities, and food/water intake

• Walk animals to maintain their physical and mental health.

• Support Dorchester Paws in daily functions, including the facility’s general care and maintenance and all animals.

• Engage with the public to introduce potential adopters to animals, perform meet-and-greets between adopter-owned dogs and “shelter” dogs, process adoptions, answer phone inquiries, and intake animals

• Rinses, scrubs, and disinfects animal cages and outdoor runs, hallways, floors, walls and isolation/quarantine areas, transport carriers, etc.

• Feed and water animals according to schedules and feeding instructions.

• Perform general cleaning duties such as facility laundry and washing animal bowls.

• Walks through the kennel areas checking each animal individually for any abnormal activity such as vomiting, diarrhea, or blood in the cage

• Perform animal grooming duties, such as washing, brushing, clipping, trimming coats, cutting nails, and cleaning ears.

• Collect, prepare, maintain, and record animal information, such as weight, size, physical condition, treatments received, medications given, and food intake.

• Bring animals to and from the kennel during cleaning procedures.

• Clean up after animals both inside the facility and outside, and clean animal runs and cages as needed.

• Maintain the shelter by performing tasks including, but not limited to, sweeping/mopping floors, wiping counters, taking out the trash, cleaning bathrooms, and checking equipment and supplies.

• Assist other staff members on occasion with such tasks as helping restrain an animal, helping clients with their pets, etc.

• Perform other duties as assigned.

WORK ENVIRONMENT

This job function is both indoors and outdoors of the shelter. Duties will take place at Dorchester Paws that require consistent walking and outdoor-related work tasks. This role routinely uses cleaning supplies and equipment. This role requires regular and extended standing and walking. This role requires flexibility and the ability to stand, lift, stoop, kneel, crouch, bend, or stand as necessary. This position also requires frequent lifting or moving of objects or materials up to 50lbs. This is a full-time position. Days are flexible; however, hours will be in the range of 7:00 am to 6:00 pm, 5 days a week.

Email ahoward@dorchesterpaws.org to apply!

Volunteer Coordinator:

This position is full time & the pay is $14.50 an hour.

JOB SUMMARY

The Volunteer Coordinator is responsible for the Dorchester Paws volunteer program.  All volunteers will be reporting to this position.  The Volunteer Coordinator must be easygoing, organized, dependable, able to multi-task, and enjoy caring for animals!  The Volunteer Coordinator must be able to communicate clearly and effectively.

ESSENTIAL FUNCTIONS

• Manage the volunteer Facebook page
• Host volunteer orientation
• Teach morning cleaning, processing offsite adoptions, dog handling, etc.
• Respond to the volunteer email
• Recruit new volunteers
• Build relationships with Dorchester paws supporters
• Organize group volunteer events
• Go to schools to teach youth about our shelter
• Track and log volunteer hours
• Work with Animal Care Manager and Director of Operations to coordinate and attend all adoption events
• Assist in coordinating signature events with the Director of Development and Marketing
• Roll out new policies to volunteers and relaying other pertinent information to them
• Create and manage tiered volunteer system
• Be the main point of contact for volunteers to ask questions when they are on campus
• Relay all volunteer interests back to the Director of Development and Marketing
• Maintain and manager volunteer software
• Develop protocols and procedures for volunteer program ensuring all waivers, handbooks, documents etc. are updated at all times
• Communicate effectively and develop communication mechanisms that extend past FB with all volunteers
• Assist with outward solicitation within the community (building relationships, finding vendors etc.)
• Address volunteers as needed, with escalated action plan
• Event van maintenance

WORK ENVIRONMENT

This job functions inside and outside the shelter. Duties will take place at a variety of locations and require consistent walking. This role requires regular and extended standing and walking. This role requires flexibility and the ability to stand, lift, stoop, kneel, crouch, bend or stand, as necessary. This position also requires frequent lifting or moving of objects or materials up to 50lbs.

QUALIFICATIONS

• Flexible and Independent
• Proficient communication and Organizational Skills
• Ability to work well with cats and dogs and people
• This position requires many detailed tasks and multi-tasking abilities
• Must be able to work effectively in a team environment
• Ability to problem solve and make decisions with high attention to detail
• Dependable
• Stress tolerant

Email Danielle at dzuck@dorchesterpaws.org to apply!

Development Coordinator:

This position is full time & the pay is $14.50 an hour.

JOB SUMMARY

The Development Coordinator is a key position at Dorchester Paws that is responsible for assisting the Director of Development and Marketing.  This candidate will need to have a clear understanding of Dorchester Paws’ mission and have the drive to be collaborative, professional,  and successful.

ESSENTIAL FUNCTIONS

• Prepare acknowledgment letters and other correspondences such as birthday, in memorial of, etc for Donor Stewardship
• Assist Director of Development in ongoing communication with donors
• Assist with all tax recognition and tax letter mailings and overall tax info for donors in regards to their gifts
• Own Monthly Donor Stewardship
• Grow list of promotional partners that donate money back to Dorchester Paws
• Manage fundraising platforms to ensure all paperwork, statuses, and documentation are up to date
• Own corporate events such as Professional Paws, Destress with Pets, and others
• Cultivate potential partnerships within the community and businesses
• Maintain CRM and manage the platform accordingly
• Conduct preliminary research on prospective corporate foundations and individual donors
• Fulfill sponsor commitments for events, programs, and similar projects
• Document and recap grant and sponsors involvement for recaps
• Assist in grant research including finding applicable grants and funding opportunities a well as writing

WORK ENVIRONMENT

Must be able to work both indoors and outdoors.  Must be able to work at a computer for extended periods of time.  Must be able to stand, walk, and move for extended periods of time.  Must be able to have reliable transportation to conduct all work in and out of the shelter in Summerville. This role requires flexibility and the ability to stand, lift, kneel, crouch, and bend.

QUALIFICATIONS

• Skilled in managing multiple tasks simultaneously and successfully.
• Excellent attention to detail.
• Must be self-guided individual requiring minimal supervision.
• A high level of professionalism, strong interpersonal skills, and the ability to be a team player are required.

Email Danielle at dzuck@dorchesterpaws.org to apply!